PARTNER PORTAL
SXS Berlin '22
Welcome BEGINNERS !
Dear exhibitors, we carefully set up this portal to provide you with all the important information and deadlines for STICKS & STONES. The portal is intended to be the first point of contact for all your questions and to ensure a smooth and carefree organization of the fair.
Disclaimer: Please note that the deadlines we communicate here are binding. If these deadlines are not met, we cannot guarantee that the services in your package will be fully provided. For example, if we receive your exhibitor profile too late, this will delay publication on our website. We cannot refund for missed deadlines.
OVERVIEW: DEADLINES
15.03.
▸ CV Database
25.03.
▸ Company profile
▸ Book exhibitor badges, catering, furniture etc.
01.04.
▸ Hand in your talk
04.04. – 30.05.
▸ Time period to schedule the delivery of your booth
30.05.
▸ Deadline for the delivery of your booth
11.06.
▸ Event day
MOST IMPORTANT INFORMATION
DEADLINES & FORMS
MOST IMPORTANT DEADLINES
DEADLINE: MARCH 25, 2022
Our exhibitors list is the first point of contact for our visitors to get in touch with you. Use the form linked below to submit your company information so that we can publish your profile.
Don't have all the information yet? In this case, send us your logo in high resolution and we will place this on our website.
Do you want your profile information to be changed? You can send the corrected data to David via email (please note that we cannot do this more than once).
DEADLINE: MARCH 25, 2022
Note: Your package does not inlcude any furniture.
Fill in the following form to book extra furniture, storage space, exhibitors badges, and catering.
DEADLINE: 04.04.22 – 30.05.22
We will assign individual time slots for all deliveries in order to ensure a smooth loading and unloading procedure at the location. For this purpose, send the necessary information (planned arrival time, material, vehicle type etc.) to the logistics service via the following form. You will then be informed about your individual loading/unloading time slots on May 10 and 11, 2022.
You also have the option of unloading your vehicle yourself or to use an external company. In any case, we need your delivery information in advance regardless of how you eventually transport your booth materials.
You can also send your materials to our logistics service (3-4 days before the event), who will then forward your shipment to your co-workers. In the following form you can also book aditional logistics services. Final deadline is 30.05.22.
NOTES: These deadlines are binding. A direct delivery of your material can only take place without problems if one of your co-workers is on site. Shipments by courier can also be addressed to our logistics provider – in this case, the delivery will be made on the schedulded time slot and charged with the respective fees. Please also note the shipping guidelines and share these with your booth provider.
DEADLINES FOR PACKAGE SERVICES
DEADLINE: March 25, 2022
In our CV Database you get the possibility to check the our visitors' CVs in advance and to invite interesting candidates to your booth. Check our CV database guide to receive more information about our most beloved career feature.
To use the database, submit the following information:
- Confidentiality agreement: Please sign and return the agreement. The agreement contains all the conditions for the use of the data.
- Match-making form: In this form, you can specify your search preferences so that we can match you with appropriate applicants.
As a part of your SXS package, you can upload your job offers on our platform Proud.
All you have to do is to create your first job offer. Your profile will then be automatically created and you will get a login to your profile via email, where you can modify and unpost your job offers. As long as you use the same computer and/or the same address, all future jobs will be posted with this profile.
This is the link to the job portal:
DEADLINES: SPEAKERS PROGRAM
DEADLINE: APRIL 1, 2022
All chief executive packages include a talk in our speakers program. The other packages can book a talk as an additional service. Are you going to give a talk? In thise case, please check our guide for SXS talks and hand in you talk via our form:
DEADLINE: APRIL 1, 2022
Would you like to discuss with us in our panels? There are no restrictions for panel participation: Help us find a few topics you would like to debate at our event. We collect your ideas and preferences via this form:
FURTHER EVENT INFORMATION
Dear SXS exhibitors,
We would like to invite you to our exhibitor get-together on the evening before our fair. We are looking forward to this and getting in the right mood for SXS with you. In addition, two surprise inputs are waiting for you. Stay excited!
Together with Zeitverlag, we are happy to meet you face-to-face in one of Berlin’s hottest locations and a relaxed atmosphere after two years of the pandemic.
Get your tickets here: https://bit.ly/3LZkkO1 (Limited to 300 people!)
The password is: Proudr
Many greetings
Stuart, David, and the SXS Team
Note: The ticket includes drinks and the buffet.
Coming soon.
Coming soon.
Set-up day, June 30, 2023
- 12 – 8 PM: The set-up of the booths must be done on this day. It is not possible to do this on the day of the fair. For the delivery of your booth and materials, please coordinate your time slot with the logistics team (see below).
- 7 PM: Exhibitors Get-Together (Please see below for further details!)
Please note: There will be a connection at your booth but this may not be ready until the evening of the set-up day.
Event day, July 1st, 2023
- 9 – 10 AM: Entrance
- 10 AM – 5 PM: Exhibitors booths are open
- 11 AM – 4.30 PM: Speakers programme
- 5 PM – 10 PM: Clean up
Contact persons: Julia Kolhoff & Angelina Stahl
For SXS Berlin '23 we manage all logistical questions with the help of "BISCHOFF Event Service & Transport".
Mr. Ulf Bischoff will answer all your questions regarding delivery & collection of your booth, temporary storage, personnel & equipment and other logistical needs. Click the following link to find an overview of all logistics services offered, prices, and contact information.
Please note the information and To Do’s for "Delivery & Collection of your booth" below!
Directions and parking
STICKS & STONES '23 takes place at Verti Music Hall Berlin. Information on how to get there and parking can be found under the following two links.
House Rules
Please note the house rules that apply to the Verti Music Hall, which can be found under the following link.
You have the opportunity to book extensive catering for the day of the exhibition (please see details below).
Please use the form below to let us know how many catering wristbands you would like to book.
Here you can find the food and drinks on offer as well as the times for the catering:
BREAKFAST - (1st floor backstage & outdoor area, the meals are available for self-service.)
9 AM – 12 PM
- Croissants
- Pretzels
- Hand fruit
LUNCH - (1st floor backstage & outdoor area, the meals are available for self-service.)
12 PM – 3 PM
Main courses (vegan):
- Tender tofu cubes in a curry coconut cream sauce on fluffy, airy premium rice.
- Tender tofu cubes in a creamy peanut butter cream sauce with ground peanuts, coriander, fine chilli and lemon as a topping.
- Tender organic chickpeas with fresh spinach in a red, Thai and slightly spicy curry coconut cream sauce on light, airy rice.
- An exotic curry-lemon-mango sauce with grilled vegetables from yellow and red peppers, zucchini and snow peas. Refined with edamame beans.
- A premium class mushroom cream sauce. Fresh light and dark mushrooms roasted in coconut oil, refined with cashew cream. Served with rice and parsley on top.
Dessert:
- Rice Balls: Sticky rice balls bathed in coconut milk and cane sugar, covered in an exotic, fresh mango cream with coconut flakes and mint on top.
- Strawberry Cake: Fresh strawberry pieces carried by a creamy vanilla yoghurt cream, guarded by two madeleine towers.
COFFEE & CAKE - (1st floor backstage & outdoor area, the meals are available for self-service.)
3 PM – 5 PM
- Strawberry-cream-cake
- Applesauce cake
- Cherrycake
BEVERAGES:
Soft drinks:
- Various soft drinks such as Coke, Fanta, Sprite, water (still and sparkling), apple juice and orange juice.
Hot beverages:
- Filter coffee (incl. sugar, sweetener, milk and oat milk)
- Tea - different varieties
This year you also have the option of having drinks delivered to your booth.
If you would like to use this service, please fill out the following form and send it back to Alina Reinhardt: a.reinhardt@mercedes-benz-arena-berlin.de.
PLEASE NOTE:
The catering is located in the backstage area on the 1st floor and does not have enough space for all exhibitors to eat at the same time. So please split your time among yourselves and, in addition to the seating in the backstage area, also use the seating on our outdoor terrace to ease everything a little in terms of time and space.
Food and drinks may NOT be taken out of the catering area!
If you need drinks at the booth, you can either order drinks using the above form or bring drinks for your own consumption(!). In addition, drinks and snacks are available at various bars in the Verti Music Hall for the entire duration of the trade fair (10 AM to 5 PM) on a self-pay basis.
When planning your stand, please pay attention to the size of the space you have chosen. In order to keep the escape route clear, the booths and the furniture must not extend beyond the booth boundaries under any circumstances (not even 5 cm!).
Our standard booth sizes are as follows (provided you have not specified a different size in the registration form) (width x depth):
- Beginner: 1x2 m
- Junior: 2x2 m
- Senior: 3x2 m
- Executive: 3x3 m
- Chief Executive: 5x4 m
One earthed socket will be provided for each stand. Multiplug sockets must be brought by the exhibitor if needed. The maximum connection values are:
- Beginner (2 m2 booth): max. 500 watt
- Junior (4 m2 booth): max. 500 watt
- Senior (6 m2 booth): max. 750 watt
- Executive (9 m2 booth): max. 1000 watt
- Chief Executive (20 m2 booth): max. 1000 watt
The site map is finalized and can be viewed here. (Note the indexing and the exhibitor names are only used here for internal communication, not in public communication)
- Flooring: The hall itself has a smooth concrete floor. A carpet or similar is not necessary for your booth setup, but is recommended.
- If necessary, please have the B1 certificates (fire protection) ready for materials or objects you have brought with you for your stand construction. We have been informed that there may be checks by the building inspector or the fire brigade. The certificates should generally be available from the manufacturer or when renting. If these are not available, we recommend taking a fire extinguisher with you.
Julia will be happy to answer any questions you may have about the organization of the fair:
mail: julia@uhlala.com
phone: +49(0)170-703 12 83
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STICKS & STONES is a project by UHLALA Group. Since 2009, we have been supporting, promoting and connecting LGBTIQ+ people in their careers and bringing them together with companies and organisations that appreciate their LGBTIQ+ employees.
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